WRIT 321 MTU Brainstorming Meeting Announcement Professional Email

Advanced Technical Writing – Assignment #6 – Professional Email

Writing 321, Section C-2 – Spring Semester –2021

This assignment should be prepared as a document (not an actual email) and is due March 18^th, before 11:00 a.m., via Turnitin, using the following format:

To:

Subject:

March 18^th, 2021

Name of Recipient

Address of Recipient

City, State and Zip code of Recipient

Dear Ms./Mr. Last Name or First Name, depending on the relationship: (colon)

Body of the email:

The email should be approximately three paragraphs long and include the following:

• An introductory paragraph that provides context
  • First contact? First Introduction?
  • Follow-up/Response to an inquiry?
  • Known or unknown recipient?
• Message substance
  • Information request?
  • Editing/Comment request?
  • Attachment explanation (you will not have an actual attachment, but may refer to one if appropriate)?
  • Update?
  • Setting a meeting?
• Instructions and closing remarks
  • Action required?
  • Confirm attendance?
  • Type of response needed?
  • Deadlines?
• Request for confirmation of receipt of email
• Complimentary closing (Sincerely, Best, Regards, etc.) followed by a comma
• Signature Block
  • Your signature
  • Your typed name and title
  • Complete Address
  • Phone
  • Email
  • Web address if appropriate

Please use the following file naming convention:lastname.Assignment6.C2

Make sure your email follows all grammar rules.

Use block format and a readable font.

Maintain a professional and positive tone.

Possible Topics:

• Update/Progress Report on any project project
• Requesting input on an attached document
  • Purpose of document
  • Editing/Commenting request
  • Timing/Deadlines
• Cover/Transmittal letter for an attached document
  • Background
  • Purpose
  • Requesting comments/decision
  • Timing/Deadlines
• Meeting Announcement
  • Purpose of meeting
  • Attendees
  • Brief agenda
  • Meeting time, place and date (virtual or in person; link to virtual platform if appropriate)
  • Confirmation of Attendance
• New Policies Announcement
  • Background
  • Brief summary of new policy or policies
  • Implementation schedule
  • Request for questions/comments
• Follow-up to an interview
  • Thanking the reader for the opportunity
    • To speak with interview committee
    • To tour facilities
  • Offering to Answer additional question
  • Looking forward to hearing from the employer